29 Facts About a Virtual Assistant

Virtual Assistance

If your to-do list feels endless and your time is constantly maxed out, it might be time to call in support. A Virtual Assistant is not just here to handle surface-level tasks—they can completely transform how your business runs behind the scenes. Whether you’re new to the idea or have been considering it for a while, here are 29 things you may not know about what a VA can really do for you and your business.

What Is a Virtual Assistant?

1. A Virtual Assistant is a remote professional who provides support services to businesses, typically on a contract or freelance basis.

2. Most VAs work from home or through a virtual agency, using their own equipment and systems.

3. You can hire a VA for as little as 5–10 hours a week and scale up as your needs grow.

4. VAs are cost-effective—you don’t pay for office space, benefits, or downtime.

5. Many VAs specialize in specific industries such as real estate, law, finance, or marketing.

6. VAs are often highly experienced professionals, not entry-level workers—many come from corporate or agency backgrounds.

What VAs Can Do

7. Manage your inbox by sorting, organizing, and responding to routine emails.

8. Coordinate and manage your calendar, book meetings, and send reminders.

9. Handle social media—from creating and scheduling posts to engaging with your audience.

10. Assist with client communication, including onboarding, proposals, and follow-ups.

11. Maintain and update your CRM, enter leads, and track progress.

12. Support blog or newsletter content by formatting, uploading, and editing.

13. Work with tools like ClickUp, Trello, Asana, Notion, Google Drive, and Slack.

14. Build out SOPs, workflows, and streamlined backend systems.

15. Perform basic website updates or upload content to your site or online store.

16. Provide light bookkeeping support, like reconciling accounts and tracking invoices.

17. Support one-time projects or long-term partnerships, depending on your needs.

How a VA Helps Your Business Grow

18. VAs offer flexible support—hours can be adjusted as your business evolves.

19. Hiring a VA creates space in your schedule for strategic thinking and business development.

20. Delegating tasks improves productivity by allowing you to stay focused on high-value work.

21. You don’t need to have it all figured out—your VA can help bring order to the chaos.

22. Tasks can be assigned via email, voice memos, Loom videos, or project management tools.

23. A VA can become your right-hand support, learning your systems and anticipating your needs.

24. Delegating helps you avoid burnout by offloading the repetitive and time-consuming work.

25. VAs help maintain consistency in brand voice, customer experience, and delivery.

Signs You Might Need a VA

26. You’re spending more time on admin than on growing your business.

27. You’re missing out on leads or opportunities because you’re overwhelmed.

28. You’re wearing every hat, and it’s slowing you down.

29. You spend 30–40% of your week on tasks a VA could easily take over.

If you’ve ever thought, “I just need another me,” a VA might be exactly what you’ve been looking for. Hiring a Virtual Assistant isn’t just about checking boxes—it’s about reclaiming your time, creating space to grow, and building a business that doesn’t depend on you doing everything yourself. The right VA can help you stay organized, reduce your stress, and keep things moving forward—even when you’re not the one doing it all.